March 19th Vestry Meeting Notes

• Rector's Comments:
• • Vitality: reviewed the imput from the congregational meetings
  • Resiliance: The first Conflict Management seminar will be May 11 from 10am to noon
  • Communication: We are in the process of developing a new website which will hopefully be published in the next week or two
  • Clarity: an explanation of how the policies, job descriptions, procedures and administration calendar will be put on the new website and how it will facilitate the administration of the parish.
• Janitorial Services:
• • There are three bids coming forward for janitorial service. We will evaluate them and decide which one to go with.
• Treasurer: 
• • Kent Heine has agreed to be our parish treasurer. He will be assisted by a team of people who will do much of the data entry.
  • Dale will continue to provide reports for February and March, and then work with Kent for April and May.
  • We are looking at striking a finance committee which will do a lot of work crunching numbers to make the financial situation clearer to Vestry when it needs to make financial decisions. 
• Identity of Soup'd up Worship
• • We had quite a long discussion about where the leadership of the parish sees the service going. Questions that came up were what was the demographic that we were looking at ministering to? How do we evaluate if it is a success?
  • Our thought is that it is an outreach ministry. But that raised the question of what is outreach. We will try to formulate and answer and bring it back to vestry next month.
• Parish Library:
• • The office staff wants to use the counting room as an organized storage facility. To do this, the vestry agreed that we could give away all secular books found in the library in the basement and then move the books from the upstairs library to the downstairs library for storage. This is a temporary pattern. One idea would be to have a bookshelf upstairs with a rotating stock of books.
• Alpha 2013:
• • There is a large initiative around Alpha in the fall province wide, and the Bishop wants all Anglican parishes to participate. The question we asked was whether we would do it ourselves or team up with another church. 
• Chris Dowdeswell: Chris reported about what he has been doing. One thing he noted is that he and Krista are going to be leaders at an upcoming Marriage Encounter weekend coming up.
• Financial Report: February was better than expected. We are about $200 to the good. (Unfortunately as I type this I don't have that report in front of me. When I get back to the office I will update this spot with the exact numbers.)
• Youth:
• • Exciting events are planned up until May. There is a good core group. There is a Diocesan Winter Camping Trip planned.